Making body corporates function better

April 18, 2025 By: Oaksproperty

Making body corporates function better

Body corporates manage shared property in New Zealand, especially for apartments, townhouses, and other multi-unit developments. They promote cooperation and upkeep of common areas. Yet several issues affect their effectiveness and frustrate homeowners and tenants. Understanding these issues can improve the living experience

Communication woes

Body corporates struggle with transparency and communication. Sometimes, body corporate management may exclude owners from decision-making processes, leading to trust issues. For example, meetings may not be publicized, reports may not be readily shared and a small group may make essential decisions that feel arbitrary to the rest of the community. A clear communication route, such as regular newsletters, open meetings and minutes of decision-making, can make an owner feel informed and valued. Transparency fosters a sense of community, and when homeowners feel included in the management process, it can lead to better support.

Money matters

Financial management is another significant concern. Body corporates collect levies from members to fund maintenance, repairs and improvements to shared facilities. However, disputes over levy increases or financial mismanagement can lead to animosity within the community. Ensure your body corporate’s financial health while maintaining transparent budgeting processes. Regular financial reports should be provided in clear, uncomplicated terms so that all members understand how funds are utilised. Involving all owners in financial discussions and decisions makes them feel more invested in the community’s wellbeing and reduces grievances over rising costs.

Usage disputes

Disagreements over common property usage and maintenance responsibilities are common in body corporates. Owners may have differing opinions on necessary repairs or improvements and how these should be prioritised. Establish a committee of volunteer owners who represent diverse interests and concerns related to the shared property. This committee would facilitate discussions on maintenance concerns and work towards finding a consensus before escalating issues to the larger body corporate. This approach helps in conflict resolution and fosters harmonious relationships within the community. Moreover, differing attitudes towards community living can create tension within a body corporate. Some residents prefer a more active involvement in communal events and decisions. In contrast, others may choose to maintain a distance and enjoy the privacy of their unit. Appointing a range of engagement opportunities can be beneficial in creating an inclusive environment that respects these varying preferences.

Body corporates also face conflicts over property modifications that often leave owners discontented. For instance, one owner may want to make significant changes or renovations, which could affect shared spaces’ overall aesthetics or functionality. The best way forward is to have clear guidelines about alterations to common areas or how individual units may be modified. These policies should be developed with input from all owners, focusing on maintaining the overall integrity of the community while allowing some level of personalised expression within individual units. Safety and security concerns also frequently arise in body corporates. Whether dealing with vandalism, petty theft, or more significant safety concerns, these situations can substantially impact the community’s quality of life. Establishing a collaborative approach to safety — such as forming neighborhood watch programmes or organising community patrols — can deter crime while fostering a sense of unity among residents.

Making it work

Ultimately, the effectiveness of body corporates in New Zealand hinges on successful collaboration, effective communication, and a commitment to inclusivity. By acknowledging
and addressing the many issues that arise while striving for compromise, communities can foster a respectful, peaceful, and enjoyable environment for all residents.

To find out more about body corporates in Auckland and Hamilton, contact OAKS Property Management today.

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